PART TWO: Mini-presentation

　　What’s important when…?

　　Managing a busy schedule 處理繁忙日程時，需考慮哪些要點?

　　l Time management skills 時間管理技巧

　　l Others’ cooperation 與他人的合作

　　When managing a busy schedule, time management skills are important. They are essential skills for effective people. Keeping to-do lists would remind you of all essential tasks to be finished. It’s a powerful method of organizing yourself and a way of reducing stress. Deciding work priorities can help you concentrate on the right things which are important and urgent. Tackling problems in order of importance allows you to separate important jobs from the many time-wasting trivial ones.

　　In addition to time management skills, it’s also important to get corporation from those around you. Let your colleagues, spouse, family members, and others know about your effects to manage a busy schedule, and thus you can be free from interruption. Sometimes it may be a good idea for a busy bee to turn to other people.

　　Besides, use of technology can be important as well. Voice-mail, conference, Google and digital library through computers and the internet now enable you to contact clients, doing business, search information in office or at home instead of the time-consuming travelling to other cities/countries, bookstores and libraries. New technology brings us convenience and high-efficiency.

　　處理繁忙日程時，時間管理技巧是非常重要的。對有效率的人來說技巧是至關(guān)重要的。持續(xù)記錄計劃表將能提醒你需要完成的任務(wù)。這是個行之有效的方法可以讓你調(diào)節(jié)自己減少壓力。決定工作的優(yōu)先順序能有助于你全神貫注于重要的和緊急的事情上。讓你按照重要性的順序解決問題來將重要的工作與浪費時間的瑣事相區(qū)分。

　　另外對于時間管理技巧，與你周圍的人合作也是很重要的。讓你的同事、配偶、家庭成員和其他了解管理一個繁忙的時間表對你的影響。因此你能夠免受打攪。有時候把繁忙的工作轉(zhuǎn)交給其他人是個好主意。

　　除此之外，利用新科技也是非常重要的。比起以前浪費時間在浪費時間到其他/城市國家商旅旅行，圖書商店和圖書館，現(xiàn)如今通過計算機和網(wǎng)絡(luò)使用語音郵箱，會議，谷歌和數(shù)字圖書館可以讓你在辦公室或者家中與客戶聯(lián)系、做生意，尋找訊息。新科技為我們帶來方便和高效。

　　PART THREE: Discussion

　　Managing time effectively

　　Some colleagues in your office spend their days in a frenzy of activity and feel overburdened with work, but achieve very little. You have been asked to make recommendations about how to improve the situation. Discuss the situation together, and decide:

　　l what caused the inefficiency

　　l how to manage time effectively

　　有效管理時間

　　你們辦公室的部分同事成天忙忙碌碌，效率卻不高。請你們提出建議，改變該局面。討論并決定：

　　l 效率低的原因

　　l 如何有效地管理時間

　　A： You see, some colleagues spend their days in a frenzy of activity, but achieve very little. Do you know why?

　　B: The reason may be various. Heavy workload cannot be neglected. As you know, three people have left for a better-paid position. We are short of hands here.

　　A: So, to change the situation, perhaps more employees should be recruited to shoulder and divide the numerous tasks.

　　B: Definitely. Besides, bad time management maybe responsible too. To improve the situation, it’s important to train the colleagues how to manage time effectively.

　　A: I cannot agree more. As to manage time effectively, I’d like to share my experience with them. Normally, when I have to deal with overwhelming problems, I always keep a list of all necessary tasks that need to carry out. In this way I never feel out of control.

　　B: So they may have a try.

　　A: Yes, why not. Then I prioritize all tasks in order of importance and urgency. This allows me to tackle the most important jobs first, and not to waste time on trivial tasks, and helps me avoid getting stressed by a large number of unimportant jobs.

　　B: That can be very practical. In this way, they will naturally concentrate on results instead of on being busy.

　　A: Yes, exactly.

　　B: Your experience reminds me of Benjamin Franklin. Once he said, “ Let all your things have their places and let each part of your business have its time.” To manage time successful, it’s important to let each part of your business have its time.

　　A: Yes, from Benjamin’s achievements and my experience, we can see the importance of identifying the time available.

　　B: By the way, when are you most efficient in one day?

　　A: In the early morning.

　　B: So, you are a “ morning person “. As you know, every body has his/her biological prime time, some maybe “morning persons” like you, some maybe” night owls” and other maybe “l(fā)ate afternoon whizzes”. So when scheduling, it’s also important to find creative time for priorities. In creative time, you can achieve 80% of results with only 20% of the effort.

　　A: So whatever you are, set aside your best time for your priorities.

　　B: Yes. Besides, we should also block in appropriate contingency/flexible time for unpredictable interruptions.

　　A: Lastly, it’s also beneficial to pay attention to office logistics. Always make office and desk neat and comfortable for yourself, and optionally tidy and comfortable for others.

　　B:I cannot agree more. Letting all your things have their places surely help you manage time effectively.

　　A: 你知道，有些同事成天忙忙碌碌，但是收效甚微。你知道為什么么?

　　B： 原因有很多。繁重的工作量不容忽視。據(jù)你所知，有三個人已經(jīng)離開這里另謀高就，我們現(xiàn)在人手不足。

　　A：因此，來改變這種情況，也許需要招聘更多的員工來分擔(dān)工作。

　　B：確實是這樣。此外，不當?shù)臅r間管理也負有責(zé)任。為了改善這種情況，培訓(xùn)員工怎樣去有效管理時間也很重要。

　　A：非常同意。關(guān)于有效管理時間，我愿意與他們分享我的經(jīng)驗。通常，當我不得不處理棘手的問題時，我總是會列出一個所有需要處理的重要任務(wù)的清單。用這種方法我從沒感覺情況失控。

　　B：是的，為什么不呢。其次我把所有重要和緊急的任務(wù)排列優(yōu)先次序。這使我能夠先解決最重要的工作，而不是浪費時間在一些瑣事上。這樣有助于讓我避免因為大量的無關(guān)緊要的事情而承受壓力。

　　B：這很都很實際。用這種方法，他們自然會集中精力做事而不是忙忙碌碌。

　　A：是的，確實是這樣。

　　B：你的經(jīng)驗讓我想起了本杰明 富蘭克林，他曾說：“讓你的事情各歸其位，合理安排處理每件事情的時間。”為了成功的管理時間，安排處理每件事情的時間非常重要。

　　A：是的，從富蘭克林的成就及我個人的經(jīng)驗，我們可以看到明確可用的時間的重要性。

　　B：順便問一句，你在一天之中最有效率的時間是什么時候?

　　A：在早上。

　　B：因此，你是“早晨先生”，據(jù)你所知，每個人都有他/她的生物鐘，有些人也許像你這樣是“早晨先生”，有些可能是“夜貓子”還有其他的可能是傍晚的時候比較有精神。因此當我們做日程表的時候，為優(yōu)先的事情尋找最創(chuàng)造型的時間是很重要的。在有創(chuàng)造性的時間里，你可以只用20%的精力完成80%的成果。

　　A：因此，無論怎樣，把最好的時間用在最優(yōu)先需要完成的事情上。

　　B：是的，除此之外，我們也應(yīng)該預(yù)留一些適當?shù)臅r間給那些突發(fā)的事件。

　　A：最后，注重辦公室邏輯也很有效。時刻保持辦公桌和辦公室的整潔讓你自己感到舒適，為他人提供整潔舒適的環(huán)境。

　　B：完全同意。讓所有的事情都明確的各歸其位一定能幫助你有效的管理時間。

　　(1) Is it essential to keep paperwork in a file system?(Why?/Why not?)

　　將文件歸類重要嗎?(為什么?)

　　Yes. To keep paperwork in a good file system instead of cluttered files on desks can keep offices from being messy and can help manage time effectively.

　　(2) Is it important to know about your talents and weaknesses when finding a job?

　　找工作時，了解自己的優(yōu)勢與不足重要嗎?(為什么?)

　　Yes. Because it makes a lot of sense to find a job that suits your strengths, and where your weaknesses do not matter. With a job of your strengths, you are sure to be more efficient, productive and successful.

　　(3) Would you volunteer to do things that other people should do in an office?

　　在辦公室里你會主動去分擔(dān)別人的工作嗎?(為什么?)

　　No. it’s a sign of time-wasting and bad time management, since everybody has his -/her focus and responsibility.

　　(4) If you are unable to concentrate, what would you do?(Why?)

　　如果注意力不集中，你怎么做?(為什么?)

　　I won’t force myself to concentrate, instead I will take a break immediately, have some refreshments or soft drinks to make myself energetic again, or have some exercise, or listen to music.

　　(5) Is it important to learn to love your job?(Why?/Why not?)

　　學(xué)會喜歡自己的工作重要嗎?(為什么?)

　　Yes, if you don’t want to quit your present job. For people are much more likely to do their job effectively if they enjoy and love it than if they dislike and loathe(厭惡) it. And it’s important for your own quality of life.