(一) 避免使用陳舊的商業(yè)術語

　　陳舊的與傳統(tǒng)的商業(yè)術語(Commercial jargon)對信的內容沒有什么作用，應該避免使用。

　　例一： Wordy: We wish to acknowledge receipt of your letter of November 14 with the check for Stg.10 enclosed and wish to thank you for same. Concise: We appreciate your letter of November 14 and the check for Stg. 10 you sent with it.

　　例二： Wordy: We take liberty to approach you with the request that you would be kind enough to introduce to us some exporters of cotton textiles in your cities. Would you please introduce to us some exporters of cotton textiles in your city? Concise: (a) Please introduce to us some exporters of cotton textiles in your city. (b)Would you please introduce to us some exporters of cotton textiles in your city. (注：此類簡潔的表達方式很多。)

　　(二) 要長話短說，避免羅嗦

　　通常商業(yè)人士每天需要閱讀大量的書信，對開門見山，長話短說，直接切題的信特別歡迎。因此， 寫信要力求長話短說，

　　例如：不要寫 應寫作 Please see that an enquiry is conducted to determine the reason. Please find out the reason. We express our regret at being unable to fulfill your order on this occasion. We are sorry we cannot meet your present order. 要使用簡潔的語言，有可能的話， 盡量使用單詞來代替某些嬌柔做作的短語。

　　刪去不必要的形容詞，如下列句子中的形容詞或副詞刪去后并不影響句子的原意： The proposal is under (active) consideration. The answer is (definitely) correct. I would (rather) think the fare is too high. The (true) facts are as stated.